# 4. New Work Permit

#### <span style="color: rgb(35, 111, 161);"><span class="TextRun SCXW168469402 BCX0" data-contrast="none" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0" data-ccp-parastyle="heading 1">New Work Permit</span></span><span class="EOP SCXW168469402 BCX0" data-ccp-props="{"134245418":true,"134245529":true,"201341983":0,"335559738":360,"335559739":80,"335559740":279}"> </span></span>

<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">Work Permit / PTW can be created by navigating to Work Permit</span><span class="NormalTextRun SCXW168469402 BCX0"> &gt;&gt; New Work Permit</span><span class="NormalTextRun SCXW168469402 BCX0">.</span></span>

##### <span style="color: rgb(53, 152, 219);"><span class="TextRun SCXW168469402 BCX0" data-contrast="none" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">There are 3 roles involved in the WP / PTW Application form approval process.</span></span><span class="EOP SCXW168469402 BCX0" data-ccp-props="{"201341983":0,"335559739":160,"335559740":279}"> </span></span>

<div class="page-content" dir="auto" id="bkmrk-coordinator-%E2%80%93-initia"><div dir="auto"><div class="ListContainerWrapper SCXW168469402 BCX0" id="bkmrk-coordinator-%E2%80%93-initia-1">1. **<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">Coordinator</span></span><span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0"> – To Initiate the form.</span></span><span class="EOP SCXW168469402 BCX0" data-ccp-props="{"201341983":0,"335559739":160,"335559740":279}"> </span>**
2. **<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">Applicant</span></span><span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0"> – To s</span><span class="NormalTextRun SCXW168469402 BCX0">ubmit the form.</span></span>**
3. **<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">Approvers</span></span><span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0"> – To Approve / Reject the form.</span></span><span class="EOP SCXW168469402 BCX0" data-ccp-props="{"201341983":0,"335559739":160,"335559740":279}"> </span>**

</div></div></div>[![image.png](https://kb.asseto.ai/uploads/images/gallery/2024-09/scaled-1680-/OuVimage.png)](https://kb.asseto.ai/uploads/images/gallery/2024-09/OuVimage.png)

[![image.png](https://kb.asseto.ai/uploads/images/gallery/2024-09/scaled-1680-/QmQimage.png)](https://kb.asseto.ai/uploads/images/gallery/2024-09/QmQimage.png)

[![image.png](https://kb.asseto.ai/uploads/images/gallery/2024-09/scaled-1680-/yMOimage.png)](https://kb.asseto.ai/uploads/images/gallery/2024-09/yMOimage.png)

[![image.png](https://kb.asseto.ai/uploads/images/gallery/2024-09/scaled-1680-/6ecimage.png)](https://kb.asseto.ai/uploads/images/gallery/2024-09/6ecimage.png)

[![image.png](https://kb.asseto.ai/uploads/images/gallery/2024-09/scaled-1680-/dbMimage.png)](https://kb.asseto.ai/uploads/images/gallery/2024-09/dbMimage.png)

##### <span style="color: rgb(53, 152, 219);"><span class="TextRun SCXW168469402 BCX0" data-contrast="none" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">Step 1: Coordinator </span><span class="NormalTextRun SCXW168469402 BCX0">initiates</span><span class="NormalTextRun SCXW168469402 BCX0"> the Work Permit Application / PTW Application.</span></span><span class="EOP SCXW168469402 BCX0" data-ccp-props="{"201341983":0,"335559685":0,"335559739":160,"335559740":279}"> </span></span>

<div class="page-content" dir="auto" id="bkmrk-work-description%3A-co"><div dir="auto"><div class="ListContainerWrapper SCXW168469402 BCX0" id="bkmrk-work-description%3A-co-1">1. **<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">Work Description:</span></span>**<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"> <span class="NormalTextRun SCXW168469402 BCX0">C</span><span class="NormalTextRun SCXW168469402 BCX0">oordinator can define the work description in this field.</span></span>
2. **<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">Issue Date:</span></span>**<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"> <span class="NormalTextRun SCXW168469402 BCX0">Issue date will auto populate with the current date.</span></span>
3. **<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">Start Date &amp; Time:</span></span>** <span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">Coordinator can define the work start date and time.</span></span>
4. **<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">WP Validity:</span></span>**<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0"> Coordinator should input the number &amp; </span><span class="NormalTextRun SCXW168469402 BCX0">s</span><span class="NormalTextRun SCXW168469402 BCX0">e</span><span class="NormalTextRun SCXW168469402 BCX0">lect</span><span class="NormalTextRun SCXW168469402 BCX0"> the frequency from the drop-down</span><span class="NormalTextRun SCXW168469402 BCX0">.</span></span>
5. **<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">End Date &amp; Time:</span></span>**<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0"> End date will auto populate based on the WP Validity </span><span class="NormalTextRun SCXW168469402 BCX0">selection</span><span class="NormalTextRun SCXW168469402 BCX0">. Coordinator should define the time</span><span class="NormalTextRun SCXW168469402 BCX0">.</span></span>
6. **<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">Scope:</span></span>**<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0"> Coordinator should be able to select the required scope from the drop-down list.</span></span>
7. **<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">Location:</span></span>**<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0"> Coordinator should be able to select the required Location from the drop-down list.</span></span>
8. **<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">Vendor:</span></span>**<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0"> List of Vendors will be displayed in the drop-down. Coordinator should be able to select a specific Vendor from the list.</span></span>
9. **<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">WP Applicant:</span></span>**<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0"> List of WP Applicant will be displayed in the drop-down. Coordinator should be able to select a specific WP Applicant from the list.</span></span>
10. **<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">Authorized Personnel:</span></span>**<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0"> To select </span><span class="NormalTextRun SCXW168469402 BCX0">the </span><span class="NormalTextRun SCXW168469402 BCX0">Approvers to approve </span><span class="NormalTextRun SCXW168469402 BCX0">the Application form.</span></span>
11. **<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">PTW Category:</span></span>**<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0"> To select the PTW Category.</span></span>
12. **<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">Cancel:</span></span>**<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0"> To cancel the Application draft.</span></span>
13. **<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">Save:</span></span>**<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0"> To save the Application form.</span></span><span class="EOP SCXW168469402 BCX0" data-ccp-props="{"201341983":0,"335559739":160,"335559740":279}"> </span>

</div></div></div>##### <span class="TextRun SCXW168469402 BCX0" data-contrast="none" lang="EN-US" style="color: rgb(53, 152, 219);" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">Step 2: Applicant will be notified to </span><span class="NormalTextRun SCXW168469402 BCX0">submit</span><span class="NormalTextRun SCXW168469402 BCX0"> the WP Application / PTW Application </span><span class="NormalTextRun SCXW168469402 BCX0">initiated</span><span class="NormalTextRun SCXW168469402 BCX0"> by the </span><span class="NormalTextRun SCXW168469402 BCX0">coordinator</span><span class="NormalTextRun SCXW168469402 BCX0">.</span></span>

[![image.png](https://kb.asseto.ai/uploads/images/gallery/2024-09/scaled-1680-/V9Rimage.png)](https://kb.asseto.ai/uploads/images/gallery/2024-09/V9Rimage.png)

##### <span class="EOP SCXW168469402 BCX0" data-ccp-props="{"201341983":0,"335559685":0,"335559739":160,"335559740":279}"> </span>

<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">Support documents attached can be viewed </span><span class="NormalTextRun SCXW168469402 BCX0">on</span><span class="NormalTextRun SCXW168469402 BCX0"> the application details page. </span><span class="NormalTextRun SCXW168469402 BCX0">The Application's status will be Pending submission until the Applic</span><span class="NormalTextRun SCXW168469402 BCX0">ant </span><span class="NormalTextRun SCXW168469402 BCX0">sub</span><span class="NormalTextRun SCXW168469402 BCX0">mits</span><span class="NormalTextRun SCXW168469402 BCX0"> the application form.</span></span>

<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">After the Application submission, the status will change to Pending checking. </span></span><span class="EOP SCXW168469402 BCX0" data-ccp-props="{"201341983":0,"335559685":0,"335559739":160,"335559740":279}"> </span>

##### <span class="TextRun SCXW168469402 BCX0" data-contrast="none" lang="EN-US" style="color: rgb(53, 152, 219);" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">Step 3: Approvers will be notified to </span><span class="NormalTextRun SCXW168469402 BCX0">Check, Authorize, Verify, Recommend &amp; </span><span class="NormalTextRun SCXW168469402 BCX0">Approve the WP Application / PTW Application </span><span class="NormalTextRun SCXW168469402 BCX0">submitted</span><span class="NormalTextRun SCXW168469402 BCX0"> by the Applicant.</span></span>

[![image.png](https://kb.asseto.ai/uploads/images/gallery/2024-09/scaled-1680-/oIaimage.png)](https://kb.asseto.ai/uploads/images/gallery/2024-09/oIaimage.png)

<span class="TextRun SCXW168469402 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW168469402 BCX0">Approve / Reject button </span><span class="NormalTextRun SCXW168469402 BCX0">displayed</span> <span class="NormalTextRun SCXW168469402 BCX0">in the details page</span><span class="NormalTextRun SCXW168469402 BCX0"> for Approvers. </span><span class="NormalTextRun SCXW168469402 BCX0">Approvers</span><span class="NormalTextRun SCXW168469402 BCX0"> perform the required action. Notifications will be </span><span class="NormalTextRun SCXW168469402 BCX0">triggered to the respective approvers on each step of </span><span class="NormalTextRun SCXW168469402 BCX0">the approval</span><span class="NormalTextRun SCXW168469402 BCX0"> process.</span></span><span class="EOP SCXW168469402 BCX0" data-ccp-props="{"201341983":0,"335559685":0,"335559739":160,"335559740":279}"> </span>

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