# 15. Contracts

# 1. Overview.

<span class="TextRun SCXW130120792 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW130120792 BCX0">Contractor is engaged under a contract to provide Laboure or services.</span></span><span class="EOP SCXW130120792 BCX0" data-ccp-props="{"201341983":0,"335559739":160,"335559740":279}"> </span>

<div class="page-content" dir="auto" id="bkmrk-">---

</div>

# 2. Pre-requisites

#### <span style="color: rgb(35, 111, 161);"><span class="TextRun SCXW243863017 BCX0" data-contrast="none" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0" data-ccp-parastyle="heading 2">General Config:</span></span><span class="EOP SCXW243863017 BCX0" data-ccp-props="{"134245418":true,"134245529":true,"201341983":0,"335559738":160,"335559739":80,"335559740":279}"> </span></span>

<span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0">To </span><span class="NormalTextRun SCXW243863017 BCX0">describe</span><span class="NormalTextRun SCXW243863017 BCX0"> the Contract approv</span><span class="NormalTextRun SCXW243863017 BCX0">er</span><span class="NormalTextRun SCXW243863017 BCX0"> involvement in Contract submission</span><span class="NormalTextRun SCXW243863017 BCX0"> process. The toggle button</span><span class="NormalTextRun SCXW243863017 BCX0"> is</span> <span class="NormalTextRun SCXW243863017 BCX0">used to enable or disable the feature to decide on contract approver is </span></span><span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0">required</span><span class="NormalTextRun SCXW243863017 BCX0"> during contract submission or not</span><span class="NormalTextRun SCXW243863017 BCX0">.</span></span><span class="EOP SCXW243863017 BCX0" data-ccp-props="{"201341983":0,"335559739":160,"335559740":279}"> </span>

<span class="EOP SCXW39856860 BCX0" data-ccp-props="{"134245418":true,"134245529":true,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559738":160,"335559739":80,"335559740":279}"> </span>

<span class="SCXW39856860 BCX0"><span class="WACImageContainer NoPadding DragDrop BlobObject SCXW39856860 BCX0" role="presentation">![](https://kb.asseto.ai/uploads/images/gallery/2024-09/embedded-image-yplril60.png)</span></span> <span class="EOP SCXW243863017 BCX0" data-ccp-props="{"201341983":0,"335559739":160,"335559740":279}"> </span><span class="EOP SCXW243863017 BCX0" data-ccp-props="{"201341983":0,"335559739":160,"335559740":279}"> </span>

#### <span style="color: rgb(35, 111, 161);"><span class="TextRun SCXW243863017 BCX0" data-contrast="none" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0" data-ccp-parastyle="heading 2">C</span><span class="NormalTextRun SCXW243863017 BCX0" data-ccp-parastyle="heading 2">ontract </span><span class="NormalTextRun SCXW243863017 BCX0" data-ccp-parastyle="heading 2">Type</span><span class="NormalTextRun SCXW243863017 BCX0" data-ccp-parastyle="heading 2"> Config</span><span class="NormalTextRun SCXW243863017 BCX0" data-ccp-parastyle="heading 2">:</span></span><span class="EOP SCXW243863017 BCX0" data-ccp-props="{"134245418":true,"134245529":true,"201341983":0,"335559738":160,"335559739":80,"335559740":279}"> </span></span>

<span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0">To Configure </span><span class="NormalTextRun SCXW243863017 BCX0">type, navigate to Settings &gt;&gt; Contracts &gt;&gt; Contrac</span><span class="NormalTextRun SCXW243863017 BCX0">t</span><span class="NormalTextRun SCXW243863017 BCX0"> Type.</span> </span><span class="EOP SCXW243863017 BCX0" data-ccp-props="{"201341983":0,"335559739":160,"335559740":279}"> </span>

<span class="SCXW29464660 BCX0"><span class="WACImageContainer NoPadding DragDrop BlobObject SCXW29464660 BCX0" role="presentation">![](https://kb.asseto.ai/uploads/images/gallery/2024-09/embedded-image-nok6a5qj.png)</span></span>

<div class="page-content" dir="auto" id="bkmrk-category%3A-list-of-ca"><div dir="auto"><div class="ListContainerWrapper SCXW243863017 BCX0" id="bkmrk-category%3A-list-of-ca-1">1. **<span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0">Category:</span></span>**<span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0"> L</span><span class="NormalTextRun SCXW243863017 BCX0">ist of Categories will be displayed in the Category drop-down.</span></span>
2. **<span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0">Add Option:</span></span>**<span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0"> To add a new contract type.</span></span>
3. **<span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0">List view:</span></span>**<span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0"> Contract type configured will be displayed in a dynamic table</span> <span class="NormalTextRun SCXW243863017 BCX0">will</span><span class="NormalTextRun SCXW243863017 BCX0"> relation information.</span></span>
4. **<span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0">Search</span><span class="NormalTextRun SCXW243863017 BCX0">:</span></span>**<span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0"> To search specific contract type line item.</span></span>
5. **<span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0">3 dots icon:</span></span>**<span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0"> To perform edit</span><span class="NormalTextRun SCXW243863017 BCX0"> &amp; </span><span class="NormalTextRun SCXW243863017 BCX0">delete</span><span class="NormalTextRun SCXW243863017 BCX0"> actions.</span></span><span class="EOP SCXW243863017 BCX0" data-ccp-props="{"201341983":0,"335559739":160,"335559740":279}"> </span>

</div></div></div><span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0"> </span></span><span class="EOP SCXW243863017 BCX0" data-ccp-props="{"201341983":0,"335559739":160,"335559740":279}"> </span>

##### <span class="TextRun SCXW243863017 BCX0" data-contrast="none" lang="EN-US" style="color: rgb(53, 152, 219);" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0" data-ccp-charstyle="Heading 3 Char">Add Contract Type:</span></span><span class="EOP SCXW243863017 BCX0" data-ccp-props="{"201341983":0,"335559739":160,"335559740":279}"> </span>

<span class="SCXW17181460 BCX0"><span class="WACImageContainer NoPadding DragDrop BlobObject SCXW17181460 BCX0" role="presentation">![](https://kb.asseto.ai/uploads/images/gallery/2024-09/embedded-image-uto1hjg2.png)</span></span>

<div class="page-content" dir="auto" id="bkmrk-category%3A-user-can-s"><div dir="auto"><div class="ListContainerWrapper SCXW243863017 BCX0" id="bkmrk-category%3A-user-can-s-1">1. **<span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0">Category:</span></span>**<span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"> <span class="NormalTextRun SCXW243863017 BCX0">User can select the category front the list of categories. Based on the category, </span><span class="NormalTextRun SCXW243863017 BCX0">User can create a Contract type. </span><span class="NormalTextRun SCXW243863017 BCX0">The</span><span class="NormalTextRun SCXW243863017 BCX0"> </span><span class="NormalTextRun SCXW243863017 BCX0">are </span><span class="NormalTextRun SCXW243863017 BCX0">list of </span><span class="NormalTextRun SCXW243863017 BCX0">Categories </span><span class="NormalTextRun SCXW243863017 BCX0">involves</span><span class="NormalTextRun SCXW243863017 BCX0">:</span></span>
    
    
    - <span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0">Services</span></span>
    - <span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0">Assets</span></span>
    - <span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0">Location</span></span>
    - <span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0">Inventory</span></span>
2. <span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0">**Contract Type:** To define the Contract Type name. The name should be unique.</span></span>
3. <span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0">**Email Notification:** To describe the email notification frequency.</span></span>
4. **<span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0">C</span><span class="NormalTextRun SCXW243863017 BCX0">ancel</span><span class="NormalTextRun SCXW243863017 BCX0">:</span></span>**<span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0"> To cancel the creation process.</span></span>
5. **<span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0">Submit:</span></span>**<span class="TextRun SCXW243863017 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW243863017 BCX0"> To complete the creation process.</span></span>
    
    <span class="EOP SCXW243863017 BCX0" data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":720,"335559737":0,"335559738":0,"335559739":160,"335559740":279,"335559991":360}"> </span><span class="EOP SCXW243863017 BCX0" data-ccp-props="{"201341983":0,"335559739":160,"335559740":279}"> </span>

</div></div></div>

# 3. Contracts Dashboard

#### <span style="color: rgb(35, 111, 161);"><span class="TextRun SCXW156062780 BCX0" data-contrast="none" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0" data-ccp-parastyle="heading 1">Contracts </span><span class="NormalTextRun SCXW156062780 BCX0" data-ccp-parastyle="heading 1">Dashboard</span><span class="NormalTextRun SCXW156062780 BCX0" data-ccp-parastyle="heading 1">:</span></span><span class="EOP SCXW156062780 BCX0" data-ccp-props="{"134245418":true,"134245529":true,"201341983":0,"335559738":360,"335559739":80,"335559740":279}"> </span></span>

<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0">Contract Dashboard provides a high-level overview on the Total number of contracts, </span><span class="NormalTextRun SCXW156062780 BCX0">number of </span><span class="NormalTextRun SCXW156062780 BCX0">contracts with </span><span class="NormalTextRun SCXW156062780 BCX0">various</span><span class="NormalTextRun SCXW156062780 BCX0"> statuses, </span><span class="NormalTextRun SCXW156062780 BCX0">categories etc. </span></span>

<span class="WACImageContainer NoPadding DragDrop BlobObject SCXW61586751 BCX0" role="presentation">![](https://kb.asseto.ai/uploads/images/gallery/2024-09/embedded-image-4xyjflab.png)</span><span class="EOP SCXW61586751 BCX0" data-ccp-props="{"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559739":160,"335559740":279}"> </span>

<span class="TextRun SCXW61586751 BCX0" data-contrast="none" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW61586751 BCX0">Below <span class="NormalTextRun SCXW47299226 BCX0">are the </span><span class="NormalTextRun SCXW47299226 BCX0">items that</span><span class="NormalTextRun SCXW47299226 BCX0"> can be viewed on </span><span class="NormalTextRun SCXW47299226 BCX0">the Contracts</span><span class="NormalTextRun SCXW47299226 BCX0"> dashboard.</span></span></span>

<div class="page-content" dir="auto" id="bkmrk-contracts-widgets%3A-t"><div dir="auto"><div class="ListContainerWrapper SCXW156062780 BCX0" id="bkmrk-contracts-widgets%3A-t-1">1. **<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0">Contracts Widgets:</span></span>**<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0"> To display Active &amp; Expired Contracts count.</span></span>
2. **<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0">Pending Contracts</span><span class="NormalTextRun SCXW156062780 BCX0"> Widgets</span><span class="NormalTextRun SCXW156062780 BCX0">:</span></span>**<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"> <span class="NormalTextRun SCXW156062780 BCX0">To </span><span class="NormalTextRun SCXW156062780 BCX0">display </span><span class="NormalTextRun SCXW156062780 BCX0">Contracts,</span> <span class="NormalTextRun SCXW156062780 BCX0">count </span><span class="NormalTextRun SCXW156062780 BCX0">with pending approval, approved, rejected &amp; draft </span><span class="NormalTextRun SCXW156062780 BCX0">statuses</span><span class="NormalTextRun SCXW156062780 BCX0">.</span></span>
3. **<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0">List View:</span></span>**<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0"> List of contracts displayed in a dynamic table</span><span class="NormalTextRun SCXW156062780 BCX0"> with replated </span><span class="NormalTextRun SCXW156062780 BCX0">information</span><span class="NormalTextRun SCXW156062780 BCX0">.</span></span>
4. **<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0">Categories Drop-down</span><span class="NormalTextRun SCXW156062780 BCX0">:</span></span>**<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0"> To</span><span class="NormalTextRun SCXW156062780 BCX0"> filter the list based on specific category.</span></span>
5. **<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0">Search:</span></span>**<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0"> To search specific Contract from the list.</span></span>
6. <span class="NormalTextRun SCXW156062780 BCX0">**Filter:** </span><span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0">To add filter condition for Contracts view.</span></span>

</div></div></div>#### <span style="color: rgb(35, 111, 161);"><span class="TextRun SCXW156062780 BCX0" data-contrast="none" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0" data-ccp-parastyle="heading 2">Contracts Details Page View:</span></span><span class="EOP SCXW156062780 BCX0" data-ccp-props="{"134245418":true,"134245529":true,"201341983":0,"335559738":160,"335559739":80,"335559740":279}"> </span></span>

<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0">To view the Contract </span><span class="NormalTextRun SCXW156062780 BCX0">details,</span> <span class="NormalTextRun SCXW156062780 BCX0">click </span><span class="NormalTextRun SCXW156062780 BCX0">on</span><span class="NormalTextRun SCXW156062780 BCX0"> the specific Contract from the Contract dashboard.</span><span class="NormalTextRun SCXW156062780 BCX0"> </span></span>

<span class="SCXW72426911 BCX0"><span class="WACImageContainer NoPadding DragDrop BlobObject SCXW72426911 BCX0" role="presentation">![](https://kb.asseto.ai/uploads/images/gallery/2024-09/embedded-image-wxymhf5n.png)</span></span><span class="SCXW72426911 BCX0"><span class="WACImageContainer NoPadding DragDrop BlobObject SCXW72426911 BCX0" role="presentation">![](https://kb.asseto.ai/uploads/images/gallery/2024-09/embedded-image-96qrraxg.png)</span></span><span class="SCXW72426911 BCX0"><span class="WACImageContainer NoPadding DragDrop BlobObject SCXW72426911 BCX0" role="presentation">![](https://kb.asseto.ai/uploads/images/gallery/2024-09/embedded-image-5kjfev0r.png)</span></span>

<span class="EOP SCXW72426911 BCX0" data-ccp-props="{"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559739":160,"335559740":279}"><span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0">Below details are displayed in the Contract details page:</span></span><span class="EOP SCXW156062780 BCX0" data-ccp-props="{"201341983":0,"335559739":160,"335559740":279}"> </span></span>

<div class="page-content" dir="auto" id="bkmrk-contract-name%3A-contr"><div dir="auto"><div class="ListContainerWrapper SCXW156062780 BCX0" id="bkmrk-contract-name%3A-contr-1">1. **<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0">Contract Name:</span></span>**<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0"> Contract name and status displayed at the top left.</span></span>
2. **<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0">Basic Details:</span></span>**<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0"> Basic details like, </span><span class="NormalTextRun SCXW156062780 BCX0">category, contract type, start date expiry date</span><span class="NormalTextRun SCXW156062780 BCX0"> and contract value displayed at left top ne</span><span class="NormalTextRun SCXW156062780 BCX0">xt to Contract name.</span></span>
3. **<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0">Vendor:</span></span>**<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0"> Vendor details </span><span class="NormalTextRun SCXW156062780 BCX0">displayed</span><span class="NormalTextRun SCXW156062780 BCX0"> in Vendor section.</span></span>
4. **<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0">Contact Person:</span></span>**<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0"> Contact Person details displayed in Contact Person section.</span></span>
5. **<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0">Contract Approver:</span></span>**<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0"> Contract Approver details will be displayed in this section.</span></span>
6. <span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0">**Assets:** </span></span><span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0">To display Asset details associated with the Contract.</span></span>
7. **<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0">Terms &amp; Condition:</span></span>**<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0"> To display the terms &amp; conditions of the Contract.</span></span>
8. **<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0">Comments:</span></span>**<span class="TextRun SCXW156062780 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW156062780 BCX0"> To add comments.</span></span><span class="EOP SCXW156062780 BCX0" data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":720,"335559737":0,"335559738":0,"335559739":160,"335559740":279,"335559991":360}"> </span>

</div></div></div>

# 4. New Contract

#### <span style="color: rgb(35, 111, 161);"><span class="TextRun SCXW263778689 BCX0" data-contrast="none" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0" data-ccp-parastyle="heading 1">New Contract:</span></span><span class="EOP SCXW263778689 BCX0" data-ccp-props="{"134245418":true,"134245529":true,"201341983":0,"335559738":360,"335559739":80,"335559740":279}"> </span></span>

<span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0">Create a new contract by navigating to Contracts &gt;&gt; New Contracts from application dashboard.</span></span>

<span class="SCXW188274231 BCX0"><span class="WACImageContainer NoPadding DragDrop BlobObject SCXW188274231 BCX0" role="presentation">![](https://kb.asseto.ai/uploads/images/gallery/2024-09/embedded-image-0wxyenlf.png)</span></span><span class="SCXW188274231 BCX0"><span class="WACImageContainer NoPadding DragDrop BlobObject SCXW188274231 BCX0" role="presentation">![](https://kb.asseto.ai/uploads/images/gallery/2024-09/embedded-image-4qsraq61.png)</span></span><span class="SCXW188274231 BCX0"><span class="WACImageContainer NoPadding DragDrop BlobObject SCXW188274231 BCX0" role="presentation">![](https://kb.asseto.ai/uploads/images/gallery/2024-09/embedded-image-3cijqhes.png)</span></span><span class="SCXW188274231 BCX0"><span class="WACImageContainer NoPadding DragDrop BlobObject SCXW188274231 BCX0" role="presentation">![](https://kb.asseto.ai/uploads/images/gallery/2024-09/embedded-image-crvf2i5c.png)</span></span><span class="SCXW188274231 BCX0"><span class="WACImageContainer NoPadding DragDrop BlobObject SCXW188274231 BCX0" role="presentation">![](https://kb.asseto.ai/uploads/images/gallery/2024-09/embedded-image-qltg2o18.png)</span></span><span class="EOP SCXW188274231 BCX0" data-ccp-props="{"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559739":160,"335559740":279}"> </span><span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0"> Below</span><span class="NormalTextRun SCXW263778689 BCX0"> are the</span><span class="NormalTextRun SCXW263778689 BCX0"> parameters </span><span class="NormalTextRun SCXW263778689 BCX0">involved</span><span class="NormalTextRun SCXW263778689 BCX0"> in </span><span class="NormalTextRun SCXW263778689 BCX0">the New</span><span class="NormalTextRun SCXW263778689 BCX0"> Contract creation process.</span></span><span class="EOP SCXW263778689 BCX0" data-ccp-props="{"201341983":0,"335559739":160,"335559740":279}"> </span>

<div class="page-content" dir="auto" id="bkmrk-contract-details%3A-th"><div dir="auto"><div class="ListContainerWrapper SCXW263778689 BCX0" id="bkmrk-contract-details%3A-th-1">1. **<span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0">Contract Details:</span></span>**<span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0"> This section is given to describe the basic information of the Contract which </span><span class="NormalTextRun SCXW263778689 BCX0">includes</span><span class="NormalTextRun SCXW263778689 BCX0"> Contract name, Contract number, </span><span class="NormalTextRun SCXW263778689 BCX0">Contract </span><span class="NormalTextRun SCXW263778689 BCX0">Category,</span> <span class="NormalTextRun SCXW263778689 BCX0">Start</span><span class="NormalTextRun SCXW263778689 BCX0"> date, Expiry date &amp; Contract value. </span><span class="NormalTextRun SCXW263778689 BCX0">Contract type list will auto populate on selecting the Contract category based on configuration. </span><span class="NormalTextRun SCXW263778689 BCX0">Users</span><span class="NormalTextRun SCXW263778689 BCX0"> can select the type from the </span><span class="NormalTextRun SCXW263778689 BCX0">list.</span></span>
2. **<span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0">Contract Administration:</span></span>**<span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0"> To select the Contract administrator from the drop-</span><span class="NormalTextRun SCXW263778689 BCX0">down list</span><span class="NormalTextRun SCXW263778689 BCX0">.</span></span>
3. **<span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0">Vendor:</span></span>**<span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0"> To select the Vendor from the drop-down list. The list of Vendors available in the </span><span class="NormalTextRun SCXW263778689 BCX0">Vendor</span><span class="NormalTextRun SCXW263778689 BCX0"> module will be displayed in the drop-down.</span></span>
4. **<span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0">Working Time:</span></span>**<span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0"> To describe the Working time.</span></span>
    
    
    - <span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0">If the Custom Work Time is </span><span class="NormalTextRun SCXW263778689 BCX0">enabled:</span><span class="NormalTextRun SCXW263778689 BCX0"> </span><span class="NormalTextRun SCXW263778689 BCX0">work time can be defined for the Vendor’s Contract.</span></span>
    - <span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0">If Custom Work Time is enabled disabled: </span><span class="NormalTextRun SCXW263778689 BCX0">It will consider the Organization work time.</span></span><span class="EOP SCXW263778689 BCX0" data-ccp-props="{"201341983":0,"335559739":160,"335559740":279}"> </span>
5. **<span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0">Terms &amp; Condition:</span></span>**<span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0"> To describe the terms &amp; </span><span class="NormalTextRun SCXW263778689 BCX0">conditions</span><span class="NormalTextRun SCXW263778689 BCX0"> of the contract.</span></span>
6. **<span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0">Contract Approver:</span></span>**<span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0"> To add Contract Approver for Approving the Contract on submission.</span></span>
7. <span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0">**Documents:** </span></span><span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0">To upload support document.</span></span>
8. **<span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0">Cancel:</span></span>**<span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0"> To cancel the Contract submission process.</span></span>
9. <span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0">**Save:** </span></span><span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0">To complete the Contract submission process.</span></span>
10. **<span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0">Save Draft:</span></span>**<span class="TextRun SCXW263778689 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW263778689 BCX0"> To save the Contract created as draft.</span></span><span class="EOP SCXW263778689 BCX0" data-ccp-props="{"201341983":0,"335559739":160,"335559740":279}"> </span>

</div></div></div><div class="page-content" dir="auto" id="bkmrk-">---

</div>

# 5. Contract Creation Flow

#### <span style="color: rgb(35, 111, 161);"><span class="TextRun SCXW195125344 BCX0" data-contrast="none" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW195125344 BCX0">Below is the Contract creation flow.</span></span></span>

##### <span style="color: rgb(53, 152, 219);"><span class="TextRun SCXW195125344 BCX0" data-contrast="none" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW195125344 BCX0">Step 1:</span></span><span class="TextRun SCXW195125344 BCX0" data-contrast="none" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW195125344 BCX0"> Create Contract</span><span class="NormalTextRun SCXW195125344 BCX0">.</span></span><span class="EOP SCXW195125344 BCX0" data-ccp-props="{"201341983":0,"335551550":1,"335551620":1,"335559739":160,"335559740":279}"> </span></span>

<span class="SCXW240869563 BCX0"><span class="WACImageContainer NoPadding DragDrop BlobObject SCXW240869563 BCX0" role="presentation">![](https://kb.asseto.ai/uploads/images/gallery/2024-09/embedded-image-sllbfxsx.png)</span></span><span class="EOP SCXW240869563 BCX0" data-ccp-props="{"201341983":0,"335551550":1,"335551620":1,"335559739":160,"335559740":279}"> </span>

<span style="color: rgb(53, 152, 219);"><span class="SCXW195125344 BCX0"><span class="WACImageContainer NoPadding DragDrop BlobObject SCXW195125344 BCX0" role="presentation">![](https://kb.asseto.ai/uploads/images/gallery/2024-09/embedded-image-zkfugpyf.png)</span></span><span class="EOP SCXW195125344 BCX0" data-ccp-props="{"201341983":0,"335551550":1,"335551620":1,"335559739":160,"335559740":279}"> </span></span>

##### <span style="color: rgb(53, 152, 219);"><span class="TextRun SCXW195125344 BCX0" data-contrast="none" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW195125344 BCX0">Step 2: </span></span><span class="TextRun SCXW195125344 BCX0" data-contrast="none" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW195125344 BCX0">Email notification trigger to Approver</span><span class="NormalTextRun SCXW195125344 BCX0">.</span></span></span>

##### <span style="color: rgb(53, 152, 219);"><span class="WACImageContainer NoPadding DragDrop BlobObject SCXW195125344 BCX0" role="presentation">![](https://kb.asseto.ai/uploads/images/gallery/2024-09/embedded-image-tfsb4v64.png)</span><span class="EOP SCXW195125344 BCX0" data-ccp-props="{"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559739":160,"335559740":279}"> </span></span>

<span class="EOP SCXW195125344 BCX0" data-ccp-props="{"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559739":160,"335559740":279}" style="color: rgb(53, 152, 219);"> </span>

##### <span style="color: rgb(53, 152, 219);"><span class="TextRun SCXW195125344 BCX0" data-contrast="none" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW195125344 BCX0">Step 3:</span></span><span class="TextRun SCXW195125344 BCX0" data-contrast="none" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW195125344 BCX0"> Approve / Reject.</span></span></span>

<span class="WACImageContainer NoPadding DragDrop BlobObject SCXW195125344 BCX0" role="presentation">![](https://kb.asseto.ai/uploads/images/gallery/2024-09/embedded-image-cv8buedh.png)</span><span class="EOP SCXW195125344 BCX0" data-ccp-props="{"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559739":160,"335559740":279}"> </span>

<span class="TextRun SCXW195125344 BCX0" data-contrast="none" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW195125344 BCX0">Approve:</span></span><span class="TextRun SCXW195125344 BCX0" data-contrast="none" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW195125344 BCX0"> Approver must update the remark</span><span class="NormalTextRun SCXW195125344 BCX0">s.</span></span><span class="EOP SCXW195125344 BCX0" data-ccp-props="{"201341983":0,"335559739":160,"335559740":279}"> </span>

<span class="TextRun SCXW195125344 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW195125344 BCX0">Note:</span><span class="NormalTextRun SCXW195125344 BCX0"> Remarks </span><span class="NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW195125344 BCX0">is</span><span class="NormalTextRun SCXW195125344 BCX0"> an optional field.</span></span><span class="WACImageContainer NoPadding DragDrop BlobObject SCXW195125344 BCX0" role="presentation">![](https://kb.asseto.ai/uploads/images/gallery/2024-09/embedded-image-znmzxtef.png)</span><span class="SCXW195125344 BCX0"><span class="WACImageContainer NoPadding DragDrop BlobObject SCXW195125344 BCX0" role="presentation">![](https://kb.asseto.ai/uploads/images/gallery/2024-09/embedded-image-0u3llqeq.png)</span></span><span class="EOP SCXW195125344 BCX0" data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":0,"335559739":160,"335559740":279}"> </span>

<span class="TextRun SCXW195125344 BCX0" data-contrast="none" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW195125344 BCX0">Reject: </span></span><span class="TextRun SCXW195125344 BCX0" data-contrast="none" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW195125344 BCX0">A</span><span class="NormalTextRun SCXW195125344 BCX0">p</span><span class="NormalTextRun SCXW195125344 BCX0">prover must update the remarks</span><span class="NormalTextRun SCXW195125344 BCX0">.</span></span><span class="EOP SCXW195125344 BCX0" data-ccp-props="{"201341983":0,"335559739":160,"335559740":279}"> </span>

<span class="TextRun SCXW195125344 BCX0" data-contrast="auto" lang="EN-US" xml:lang="EN-US"><span class="NormalTextRun SCXW195125344 BCX0">Note: Remarks </span><span class="NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW195125344 BCX0">is</span><span class="NormalTextRun SCXW195125344 BCX0"> an optional field.</span></span><span class="WACImageContainer NoPadding DragDrop BlobObject SCXW195125344 BCX0" role="presentation">![](https://kb.asseto.ai/uploads/images/gallery/2024-09/embedded-image-jl8qtsve.png)</span><span class="EOP SCXW195125344 BCX0" data-ccp-props="{"201341983":0,"335559739":160,"335559740":279}"> </span>

<span class="SCXW195125344 BCX0"><span class="WACImageContainer NoPadding DragDrop BlobObject SCXW195125344 BCX0" role="presentation">![](https://kb.asseto.ai/uploads/images/gallery/2024-09/embedded-image-b06817bj.png)</span></span><span class="EOP SCXW195125344 BCX0" data-ccp-props="{"201341983":0,"335559739":160,"335559740":279}"></span>